Position Title: Office AdministratorQualifications:The candidate should possess a minimum of a high

school diploma, ideally a BSc or BA Degree, a Microsoft Word and Excel user and a good command of

the English language with a minimum experience of 5 years’ experience in office administration.

General Description of Role & Responsibilities:The Office Administrator shall be responsible for

overall office management and assist in admin/secretarial functions. Specific duties of the Office

Administrator shall include but not be limited to the following tasks:oOffice Assistant and Driver

Management to ensure work is produced to a high standard free of errors, whilst limiting duplication

of effort and encouraging ownership oDriver Management to include driver mileage logs, OT logs and

management, costs and payments, duration of travel and travel itineraryoProfessionally liaise and

communicate with other stakeholders groups such as HR, Finance, Ops, Office Managers, BD,

etcoPrepare and track NOCs, Exit permits, residence permits in liaison with HR and VPoMaintain

meeting schedules, set up appointments, and assist with any company business / social event as

requiredoPrepare and distribute notices, agendas, information packets, progress reports, and meeting

minutes correctly, professionally and accuratelyoProperty lease and insurance certificate

co-ordination and loggingoMaintain relationships with suppliers and vendors and obtain quotations as

required and propose recommendationsoArrangements with IT for Technicians for office equipment

maintenance and repair oTelephone operation (receiving calls), and directing / managing the caller

and the enquiry in a welcoming, professional and courteous way. Taking accurate messages as

necessary oAttend to and direct visitors in a professional and courteous wayoOversee travel

arrangements and hotel bookings for new employee and guest reservationsoCoordinate driver / airport

pick up to hotel and coordinate driver with all other driver duties oRental car arrangements for new

staff / visitorsoOrdering the office supplies (for project and office) and gaining necessary

approvalsoPrepare purchase requisition for rental cars, hotels, stationary, office suppliesoManage

expense reports following necessary processes and approvalsoCoordinating courier companies regarding

shipment / packages between offices and companiesoKeep office telephone lists up to date and

distributeoPerform other administrative assignments as required Person Specification, Skills, and

Knowledge •Proficient in English •Ability to work with minimal supervision•Ability to analyze

and solve problems•Skills in organizing, prioritizing, and scheduling personal workflow.•Keen

attention to detail, and excellence and quality in work•Responsible, professional and courteous

attitude•Self motivated and able to work as part of a team•Able to work well under

pressure•Possesses a flexible approach to work•Reliability, and strong planning and organizing

skills•Strong interpersonal skills5 - 12 yearsBasic - Secondary School , Diploma , Any

Graduation

To apply for this job, contact us at:
Web site: http://www.hillintl.com
 

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