1.Operates office equipment as required: computer/ printer/ fax/ copier/ telephone/ shredder or

related devices. Reports any faults or breakdown in office equipment provided both promptly and as

accurately as possible;2.Transcribes information from handwritten drafts, shorthand notes or

dictating systems. Ensures output is accurate and on time.3.Assists the staff in the related

department with general administrative tasks including filing, photocopying, preparation of

information;4.Prepares routine correspondence and routes completed correspondence for signatures.

Reviews outgoing correspondence for proper format, enclosures, grammar, etc.5.Receives, sorts and

distributes incoming and outgoing mails/ documents.6.Receives telephone calls and visitors, answers

routine questions, takes messages. Refers other matters as appropriate.7.Receives and consolidates

information/reports from subordinate organizational areas, and assists in the preparation of routine

planning and programs reports (accountability, operating budgets, overtime, et.).8.Secures and

presents information as requested from files, library, or other sources.9.Creates and maintains

information and filing systems, records and indices, including follow-up and confidential

matters.10.Maintains timekeeping system/s.11.Makes tentative appointments for department head as

required.12.Handles travel arrangements and itineraries of department head and staff of related

department, as directed.13.Observes all operating, safety and maintenance procedures at all

times.14.Ensures that confidentiality is maintained where necessary.15.Assists in the administrative

organization of workshops/conferences and/or groups as required.Education:College/BS in

Administration/Communication/Teacher of English language; Diploma in Secretarial

studiesCourse/training in communications/ customer service/administration of meetings is a

plusExperience:Minimum five (5) years of experience performing general secretariat duties, with

emphasis on task adaptability. Must have ability to type with fast with accuracy. Must be conversant

with standard office computer software packages for word processing, spread sheets, etc. such as

Word, Excel, or other standard packages.Language:Fluent command of written and spoken English is

essential.Knowledge of Arabic is preferable, but not obligatory.Skills:-appropriate IT skills: user

level of MS Office and other relevant systems, as well as operating office equipment (PC/ telephone/

fax/ printer/ scanner/ shredder, etc.)’-excellent interpersonal and communication skills-high

level of organizational skills; precise attention to details.5 - 15 yearsBasic - Bachelor of Arts ,

Bachelor of Business Administration ( Management ) , PG - Company Secretary

To apply for this job, contact us at:
Web site: http://www.gecf.org
 

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